_private/qwestly-private-docs/HR/Offboarding/Offboarding-Record-Cohen-20260528.md

Table of Contents

Employee Offboarding Record - Cohen Russell

Employee Information

  • Name: Cohen Russell
  • Position: Hourly Employee
  • Department: Engineering/Development
  • Employee Type:
    • Part-time
    • Full-time
    • Contractor
    • Intern
  • Start Date: Monday, March 1, 2026
  • Last Day of Work: Thursday, May 28, 2026
  • Reason for Departure:
    • Resignation
    • Termination
    • End of Contract
    • End of Internship
    • Other: Graduating high school, heading to college

Responsible Parties

  • Primary Responsible: CTO (Dominick Pham)
  • Notification From: Employee (Cohen Russell)
  • Date Notification Received: May 26, 2026
  • Time Notification Received: During 1:1 meeting

Immediate Actions (Within 24 Hours)

Completed By: Dominick Pham Date: May 29, 2026 Time: _____________

Account Deactivation

  • Google Workspace Account

    • Account disabled/suspended (user deleted via admin.google.com)
    • Email forwarding setup (if required): Not required
    • Drive access transferred (if required): Not required
    • Calendar meetings transferred: Not required

  • GitHub Organization

    • Removed from Qwestly organization
    • Repository access revoked
    • Paid seat released from billing
    • Any pending PRs documented: Async button fixes in progress

  • Slack Workspace

    • Account deactivated
    • Profile deleted (permanent — name/display now @deactivateduser)
    • Direct message history preserved

  • Asana

    • Removed from organization
    • Removed from all workspaces/projects
    • Access to shared projects revoked

  • Cursor

    • Removed from workspace
    • Workspace access removed
    • Any shared configurations transferred: Not applicable

Physical Assets

  • Company Devices Collected

    • Laptop: N/A
    • Monitor(s): N/A
    • Keyboard/Mouse: N/A
    • Other equipment: N/A

  • Access Cards/Keys

    • Office access card collected: N/A
    • Physical keys collected: N/A
    • Other access tokens: N/A

Shared Access Management

  • Reset Shared Passwords

    • List of shared accounts accessed: N/A
    • Passwords reset: N/A
    • New passwords distributed to remaining team: N/A

  • Service Account Review

    • Review service accounts employee had access to: N/A
    • Update service account credentials if necessary: N/A
    • Document changes made: N/A

System-Specific Access Revocation

Development & Production Systems

  • Development Environment Access

    • Local development access terminated
    • VPN access revoked (if applicable): Not applicable
    • All SaaS account access revoked

  • Third-Party Services

    • Vercel access revoked
    • Any SaaS tools: All accounts deactivated (Cursor, Slack, Asana, GitHub, Vercel, Google Workspace)
    • API keys regenerated if shared: Not applicable

Communication & Collaboration Tools

  • External Communication
    • Email signature updated/removed: Not applicable
    • Customer-facing communications transferred: Not applicable
    • External meeting invites updated: Not applicable

Documentation & Knowledge Transfer

  • Work Documentation

    • Project status documented
    • Code documentation updated
    • Handover notes completed: Not required - hourly employee

  • Intellectual Property

    • All work product secured
    • Confidential information confirmed returned
    • IP agreement compliance verified
    • Vanta compliance document generated and uploaded (pending)

Final Verification (Within 48 Hours)

Completed By: Dominick Pham Date: May 29, 2026 Time: _____________

Access Audit

  • Google Workspace Admin Console - Confirmed account deleted
  • GitHub Organization Members - Confirmed removal + seat released
  • Slack Admin Panel - Confirmed deactivated + profile deleted
  • Password Manager Admin - Confirmed access revoked: N/A
  • Any other systems verified: Asana removed, Cursor workspace access revoked, Vercel team access revoked

Security Verification

  • All company data removed from personal devices (if applicable): Confirmed
  • All shared passwords successfully reset: N/A
  • No outstanding security concerns identified

Documentation & Compliance

  • Offboarding checklist completed and filed
  • Access tracking records updated
  • Security Delegate notified of completion
  • SOC 2 / Vanta documentation requirements met (Vanta doc pending)
  • HR records updated (if applicable)

Notes & Additional Actions

Cohen returned as an hourly employee in March 2026 for an extended engagement
after his January 2026 departure. He is voluntarily resigning effective May 28, 2026
as he graduates high school and prepares for college. This is a voluntary dismissal
and the departure is on extremely positive terms.

Offboarding timeline:
- May 28, 2026: Dismissed in Gusto (payroll finalization)
- May 29, 2026: All accounts revoked — Google Workspace (user deleted),
  GitHub (removed from org + seat released), Slack (deactivated + profile deleted),
  Asana (removed from org), Cursor (workspace access revoked),
  Vercel (team access revoked)

A Vanta compliance document must be generated and uploaded as part of this offboarding.

Employment period: March 1, 2026 - May 28, 2026
Total tenure (all engagements): Summer 2025 - May 2026

Sign-Off

Completed By: Dominick Pham Signature: Dominick Pham Date: May 29, 2026 Time: _____________

Document Version: 1.0
Offboarding Type: Voluntary Resignation