Employee Offboarding Checklist

Employee Information

• Name: _____________________
• Position: _____________________
• Department: _____________________
• Employee Type: [ ] Full-time [ ] Part-time [ ] Contractor [ ] Intern
• Last Day of Work: _____________________
• Reason for Departure: [ ] Resignation [ ] Termination [ ] End of Contract [ ] End of Internship [ ] Other: ___________

Responsible Parties

• Primary Responsible: CTO (Dominick Pham)
• Notification From: CEO (Adam Boender) or HR Function
• Date Notification Received: _____________________
• Time Notification Received: _____________________

Immediate Actions (Within 24 Hours)

Completed By: _____________________ Date: _____________________ Time: _____________________

Account Deactivation

• Google Workspace Account

  • Account disabled/suspended
  • Email forwarding setup (if required): ___________
  • Drive access transferred (if required): ___________
  • Calendar meetings transferred: ___________

• GitHub Organization

  • Removed from Qwestly organization
  • Repository access revoked
  • Any pending PRs documented: ___________

• Slack Workspace

  • Account deactivated
  • Removed from all channels
  • Direct message history preserved

• Password Manager (if applicable)

  • Removed from shared vaults
  • Personal vault access revoked

Physical Assets

• Company Devices Collected

  • Laptop: Serial #: ___________
  • Monitor(s): ___________
  • Keyboard/Mouse: ___________
  • Other equipment: ___________

• Access Cards/Keys

  • Office access card collected
  • Physical keys collected
  • Other access tokens: ___________

Shared Access Management

• Reset Shared Passwords

  • List of shared accounts accessed: ___________
  • Passwords reset: ___________
  • New passwords distributed to remaining team: ___________

• Service Account Review

  • Review service accounts employee had access to
  • Update service account credentials if necessary
  • Document changes made: ___________

System-Specific Access Revocation

Development & Production Systems

• Development Environment Access

  • Local development access terminated
  • VPN access revoked (if applicable)
  • Database access revoked

• Third-Party Services

  • Vercel access revoked
  • Any SaaS tools: ___________
  • API keys regenerated if shared: ___________

Communication & Collaboration Tools

• External Communication
  • Email signature updated/removed
  • Customer-facing communications transferred
  • External meeting invites updated

Documentation & Knowledge Transfer

• Work Documentation

  • Project status documented
  • Code documentation updated
  • Handover notes completed: ___________

• Intellectual Property

  • All work product secured
  • Confidential information confirmed returned
  • IP agreement compliance verified

Final Verification (Within 48 Hours)

Completed By: _____________________ Date: _____________________ Time: _____________________

Access Audit

• Google Workspace Admin Console - Confirmed account disabled
• GitHub Organization Members - Confirmed removal
• Slack Admin Panel - Confirmed deactivation
• Password Manager Admin - Confirmed access revoked
• Any other systems verified: ___________

Security Verification

• All company data removed from personal devices (if applicable)
• All shared passwords successfully reset
• No outstanding security concerns identified

Documentation & Compliance

• Offboarding checklist completed and filed
• Access tracking records updated
• Security Delegate notified of completion
• SOC 2 documentation requirements met
• HR records updated (if applicable)

Notes & Additional Actions

[Space for any additional notes, special circumstances, or actions taken]

Sign-Off

Completed By: _____________________ Signature: _____________________ Date: _____________________ Time: _____________________

Reviewed By: _____________________ Signature: _____________________ Date: _____________________

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Document Version: 1.0
Last Updated: August 25, 2025
Next Review Date: February 25, 2026