_private/qwestly-private-docs/HR/Personnel/cohen/Offboarding-Record-Cohen-20250822.md

Table of Contents

Employee Offboarding Record - Cohen Russell

Employee Information

  • Name: Cohen Russell
  • Position: Intern
  • Department: Engineering/Development
  • Employee Type: [X] Intern
  • Last Day of Work: Friday, August 22, 2025
  • Reason for Departure: [X] End of Internship

Responsible Parties

  • Primary Responsible: CTO (Dominick Pham)
  • Notification From: Internal - Planned internship end date
  • Date Notification Received: August 22, 2025
  • Time Notification Received: End of business day

Immediate Actions (Within 24 Hours)

Completed By: Dominick Pham Date: August 22-23, 2025 Time: Completed within 24-hour SLA

Account Deactivation

  • Google Workspace Account

    • Account disabled/suspended
    • Email forwarding setup (if required): Not required
    • Drive access transferred (if required): Not applicable
    • Calendar meetings transferred: Not applicable

  • GitHub Organization

    • Removed from Qwestly organization
    • Repository access revoked
    • Any pending PRs documented: None outstanding

  • Slack Workspace

    • Account deactivated
    • Removed from all channels
    • Direct message history preserved

  • Password Manager (if applicable)

    • Removed from shared vaults: N/A
    • Personal vault access revoked: N/A

Physical Assets

  • Company Devices Collected

    • Laptop: N/A - Personal device used
    • Monitor(s): N/A
    • Keyboard/Mouse: N/A
    • Other equipment: N/A - Remote internship

  • Access Cards/Keys

    • Office access card collected: N/A - Remote internship
    • Physical keys collected: N/A
    • Other access tokens: N/A

Shared Access Management

  • Reset Shared Passwords

    • List of shared accounts accessed: Review completed - no shared production passwords
    • Passwords reset: Not required - intern had no shared password access
    • New passwords distributed to remaining team: Not applicable

  • Service Account Review

    • Review service accounts employee had access to: None - intern level access only
    • Update service account credentials if necessary: Not required
    • Document changes made: No service account access provided

System-Specific Access Revocation

Development & Production Systems

  • Development Environment Access

    • Local development access terminated: Confirmed via GitHub removal
    • VPN access revoked (if applicable): Not applicable
    • Database access revoked: No direct database access provided

  • Third-Party Services

    • Vercel access revoked: No Vercel access provided
    • Any SaaS tools: Only GitHub and Slack - both revoked
    • API keys regenerated if shared: No API keys shared with intern

Communication & Collaboration Tools

  • External Communication
    • Email signature updated/removed: N/A - no external email access
    • Customer-facing communications transferred: N/A - no customer access
    • External meeting invites updated: N/A

Documentation & Knowledge Transfer

  • Work Documentation

    • Project status documented: Internship projects completed and documented in GitHub
    • Code documentation updated: All contributions properly documented
    • Handover notes completed: Internship summary provided

  • Intellectual Property

    • All work product secured: All code contributions in company repositories
    • Confidential information confirmed returned: Confirmed - no confidential data retained
    • IP agreement compliance verified: Standard internship agreement in place

Final Verification (Within 48 Hours)

Completed By: Dominick Pham Date: August 24, 2025 Time: 10:00 AM PDT

Access Audit

  • Google Workspace Admin Console - Confirmed account disabled
  • GitHub Organization Members - Confirmed removal completed
  • Slack Admin Panel - Confirmed deactivation completed
  • Password Manager Admin - Confirmed access revoked (no access was provided)
  • Any other systems verified: No other systems required verification

Security Verification

  • All company data removed from personal devices: Confirmed - only used personal device for development
  • All shared passwords successfully reset: N/A - no shared passwords provided
  • No outstanding security concerns identified: Confirmed

Documentation & Compliance

  • Offboarding checklist completed and filed: This document
  • Access tracking records updated: Internal records updated
  • Security Delegate notified of completion: CTO completed process
  • SOC 2 documentation requirements met: This record satisfies requirements
  • HR records updated (if applicable): Internship completion noted

Notes & Additional Actions

Cohen's internship was successfully completed on schedule. The intern performed well during
the internship period and contributed valuable work to development projects. All access was
properly removed according to company policy and no security concerns were identified.

Internship concluded on positive terms with potential for future engagement discussion.
All immediate actions were completed within the required 24-hour SLA per company Access
Control Policy section 4.6 (Removal & Adjustment of Access Rights).

No exceptions or special circumstances required for this offboarding.

Sign-Off

Completed By: Dominick Pham
Signature: [Digital completion - CTO]
Date: August 24, 2025
Time: 10:00 AM PDT

Document Version: 1.0
Offboarding Type: Intern End of Term