_private/qwestly-private-docs/HR/Personnel/cohen/Offboarding-Record-Cohen-20260130.md

Table of Contents

Employee Offboarding Record - Cohen Russell

Employee Information

  • Name: Cohen Russell
  • Position: Hourly Employee
  • Department: Engineering/Development
  • Employee Type:
    • Part-time
    • Full-time
    • Contractor
    • Intern
  • Start Date: Wednesday, December 3, 2025
  • Last Day of Work: Friday, January 30, 2026
  • Reason for Departure:
    • Resignation
    • Termination
    • End of Contract
    • End of Internship
    • Other: ___________

Responsible Parties

  • Primary Responsible: CTO (Dominick Pham)
  • Notification From: Employee (Cohen Russell)
  • Date Notification Received: January 30, 2026
  • Time Notification Received: End of business day

Immediate Actions (Within 24 Hours)

Completed By: Dominick Pham Date: January 31, 2026 Time: 12:00 PM

Account Deactivation

  • Google Workspace Account

    • Account disabled/suspended
    • Email forwarding setup (if required): Not required
    • Drive access transferred (if required): Not required
    • Calendar meetings transferred: Not required

  • GitHub Organization

    • Removed from Qwestly organization
    • Repository access revoked
    • Any pending PRs documented: None outstanding

  • Slack Workspace

    • Account deactivated
    • Removed from all channels
    • Direct message history preserved

  • Password Manager (if applicable)

    • Removed from shared vaults: N/A
    • Personal vault access revoked: N/A

  • Asana

    • Account deactivated
    • Removed from all workspaces/projects
    • Access to shared projects revoked

  • Cursor

    • Account access revoked
    • Workspace access removed
    • Any shared configurations transferred: Not applicable

Physical Assets

  • Company Devices Collected

    • Laptop: N/A
    • Monitor(s): N/A
    • Keyboard/Mouse: N/A
    • Other equipment: N/A

  • Access Cards/Keys

    • Office access card collected: N/A
    • Physical keys collected: N/A
    • Other access tokens: N/A

Shared Access Management

  • Reset Shared Passwords

    • List of shared accounts accessed: N/A
    • Passwords reset: N/A
    • New passwords distributed to remaining team: N/A

  • Service Account Review

    • Review service accounts employee had access to: N/A
    • Update service account credentials if necessary: N/A
    • Document changes made: N/A

System-Specific Access Revocation

Development & Production Systems

  • Development Environment Access

    • Local development access terminated
    • VPN access revoked (if applicable): Not applicable
    • Database access revoked

  • Third-Party Services

    • Vercel access revoked: Not applicable
    • Any SaaS tools: None beyond those already deactivated
    • API keys regenerated if shared: Not applicable

Communication & Collaboration Tools

  • External Communication
    • Email signature updated/removed: Not applicable
    • Customer-facing communications transferred: Not applicable
    • External meeting invites updated: Not applicable

Documentation & Knowledge Transfer

  • Work Documentation

    • Project status documented
    • Code documentation updated
    • Handover notes completed: Not required - hourly employee

  • Intellectual Property

    • All work product secured
    • Confidential information confirmed returned
    • IP agreement compliance verified

Final Verification (Within 48 Hours)

Completed By: Dominick Pham Date: February 1, 2026 Time: 12:00 PM

Access Audit

  • Google Workspace Admin Console - Confirmed account disabled
  • GitHub Organization Members - Confirmed removal
  • Slack Admin Panel - Confirmed deactivation
  • Password Manager Admin - Confirmed access revoked: N/A
  • Any other systems verified: Asana and Cursor access revoked

Security Verification

  • All company data removed from personal devices (if applicable): Confirmed
  • All shared passwords successfully reset: N/A
  • No outstanding security concerns identified

Documentation & Compliance

  • Offboarding checklist completed and filed
  • Access tracking records updated
  • Security Delegate notified of completion
  • SOC 2 documentation requirements met
  • HR records updated (if applicable)

Notes & Additional Actions

Cohen returned as an hourly employee on December 3, 2025. He is voluntarily resigning
effective January 30, 2026 due to spring semester extracurricular activities starting again.
This is a voluntary dismissal and the departure is on positive terms.

Employment period: December 3, 2025 - January 30, 2026

Sign-Off

Completed By: Dominick Pham Signature: [Digital completion - CTO] Date: February 1, 2026 Time: 12:00 PM

Document Version: 1.0
Offboarding Type: Voluntary Resignation